Monday, November 3, 2003

Minutes 11/3/2003

MINUTES: COTMD business meeting, Nov 3, 2003

The following people attended the meeting, which was held at Dianne's and Fred's house:
  • Nancy Stone Collum
  • Dianne Britton
  • Fred Druseikis
Nancy gave the treasurer's report.

Dianne updated those attending on the investigation into other venues:
  • Connie contacted Jane Swantez regarding Logan School and after several conversations, it appears that that venue will not work out.
  • Dianne visited Columbia Music Festival Association. There are two possible spaces -- a "black room" with a stage, and an upstairs studio, newly refurbished. They are to get back to us with open dates. The rent would be free. Parking available in a dirt lot across the street.
There were updates regarding grant money, etc.
  • Fred drafted a letter to the council to which City Parks reports. It never made it past Dianne's virus protection and she has not seen it yet.
  • Nancy brought the forms necessary to fill out to apply for the state hospitality and accommodation tax money.
  • Dianne showed some progress on an application to the Cultural Council of Richland and Lexington Counties.

Monday, September 8, 2003

Minutes 9/8/2003

MINUTES: COTMD business meeting, Sep 8, 2003

The following people attended the meeting, which was held at the house of
Connie Robinette:

  • Nancy Stone Collum
  • Dianne Britton
  • Fred Drusakis
  • Connie Robinette
  • John Wetzel
  • Karen Long
  • Ann Merkel

Dianne distributed some flyers for our upcoming dance series.

The minutes of the previous meeting were reviewed.

The previous meeting minutes were modified so as to add the information that there was a $326.25 balance as of March 3.

A motion was made to accept the minutes of the two most recent previous meetings, and that motion was approved.

Nancy informed the group that the treasury balance is now $150.25, with all fees and payments to date considered and included in that total. This, along with a paper copy of a spreadsheet detailing various financial transactions and inputs, constituted the treasurers report.

A motion was made to accept the treasurers report. That motion was approved.

Connie discussed the schedule, and the current status of her scheduling of callers and bands.

Dianne talked about a presentation of COTMD that she gave to the South Carolina Arts Commission.

Dianne suggested that the "together in time" video be shown. This was discussed by the group.

Dianne brought up the issue that we need a new membership chairperson. This was discussed briefly without any immediate solution presenting itself. For the present, Connie and Nancy will share the load.

Dianne brought up the issue that there were more hall/venue problems. These include a threatned increase in hall fees that might force our organization out of the current venue (arsenal hill hall). Fred
agreed to write and or talk to the appropriate people at city government to see what if anything can be done about this issue. This problem was discussed at length, with particular emphasis on renewing a search for a new venue. John Wetzel was to look over a possible venue near SCDOT headquarters.
Possible other contacts that are to be pursued:

  • Dianne to call Craig Stinson of the S.C Arts Commission, regarding grant writing.
  • John Wetzel to contact Larry Hembree of the S.C. Arts Commission, regarding possible venues
  • Connie to contact Jane Swantez regarding venue at Logan School
  • John to contact Columbia Historical Society
  • Dianne to investigate Columbia Music Festival Association's (free) space
  • Nancy to contact CDSS regarding whether (or to what extent) they (as fiscal agent) funnel an affiliate group's grant money (from an outside source) back to the affiliate groups.
  • Anne to investigate state library sources for funding, as time permits.
  • Nancy to inquire about getting a cut of the state hospitality and accommodation tax money, since the dance attracts out-of-town folk and has the potential of attracting more.

The need to raise the fees charged for dances (in light of the results of the treasurers report) was discussed. After discussion, a motion was made to raise the dance fee to $7:00, and that motion carried.

The meeting was adjourned by motion.

Saturday, July 26, 2003

Schedule for 2003-2004

date $* location band caller
Sep 13, 2003Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Cabin Fever  (pic) Alice Milmoe (Florida)
Oct 11, 2003Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Chuff Chuff  (pic) Lesly Bowers (Charlotte)
Nov 8, 2003Saturday 7:30-10:30pm $7 Ebenezer Lutheran Church Bart Saylor's Shillelagh Law Dean Snipes (Charlotte)
Dec 13, 2003Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Cabin Fever  (pic) Lesly Bowers(Columbia)
Jan 10, 2004Saturday 7:30-10:30pm $7 Arsenal Hill Park Building BonneTerre Seth Tepfer (Atlanta)
Feb 14, 2004Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Cabin Fever  (pic) Lesly Bowers(Charlotte)
Mar 13, 2004Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Cheek By Jowl Doug Singleton(Atlanta)
Apr 10, 2004Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Anna's Bananas Carl Blum(Charlotte)
May 8, 2004Saturday 7:30-10:30pm $7 Ebenezer Lutheran Church BonneTerre Doug Singleton(Atlanta)
Jun 12, 2004Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Cabin Fever  (pic) Doug Singleton (Atlanta)
* Members get a $2 discount on the cost of admission.

Saturday, May 10, 2003

Minutes 5/10/2003

MINUTES: The COTMD annual membership meeting, May 10, 2003

The meeting, held during the break at the regular monthly dance, was for the purpose of electing officers for the next year, i.e., July 1, 2003 - June 30, 2004. Paper ballots were provided and the following people, running uncontested, were elected by those COTMD members present, there being a quorom as required by the bylaws:

President: Dianne Britton
Vice President: Connie Robinette
Secretary: John Wetzel
Treasurer: Nancy Stone-Collum
Board Members at Large: Fred Druseikis, Karen Long, Anne Merkel, Glenn White

Following the vote, the results of the election were announced and dancing resumed. Next meeting to be held in September, date/time TBA.