Minutes, 03-13-2018

Minutes, 03-13-2018

PRESENT:

John Wetzel

Marguerite Frongillo

Virginia Winn

Victor Gascon

Fred Druesikis

Dianne Britton

The treasurers report was presented, including funds banked and retained as cash.  Treasurer reported that our last dance seemed to be close to break even, but the numbers have not yet been formally analyzed to make a determination.  The treasurers report was formally approved.

Mailing lists, emails and such were discussed.  Many of us do not recieve emails sent to the group, and we know this because sometimes the sender does not get these as he or she should.  The issue was discussed, including the tendency of cyber attacks to disrupt email networks and service providers.

There were no reimbursements.  We lost about $30 in January, and February was probably no gain or loss, approximatly. 

The mailing lists are being updated, and there is some turnover.  Victor believes most of our traffic comes via facebook.  We discussed allowing Bonne Terre to play four times per season rather than three (since Cabin Fever is bowing out of playing, except for emergency situations).  We decided to keep it at three slots per season for Bonne Terre.

There was some discussion about growing new local bands, and current efforts to do so will continue.

"Bryan" (?) may be interested in serving on the board.  We need to try and find her email and get it to Victor.

There was some discussion of the CDSS survey of Canadian dance organizers, and the idea of repeating that in the U.S.  There was broad agreement that that survey reflects the situation already apparent throughout our part of the USA, and not much new would be learned from doing the work of running such a survey here.

Bottom line, everyone shares the problems we have here, and we are not doing a poor job of being a dance organization.

We  discussed that students are ephemeral, and do not really help the long term health of the group.  Because of this, we discussed the idea of a simpler $8 for all scheme.  We made an informal decision that it might be best to charge everyone $8 if they will pay it, including folks who might be students, but to allow people in for $5 who ask for the student break (if they are actual students).  In other words, the student break stays in place, but is no longer going to be a prominent selling point, as this affects our budget.

Open board meetings.  We discussed inviting dancers to attend our meetings as non voting members of the dance public, so they can see what it is we do, and hopefully ask to join.  Announcements about this to be made at each dance.

The board discussed the slate of officers and board members at large for the vote to be held at our next meeting.  All existing officers agreed to stand for reelection to the same office for the next season, and we agreed to place all those members at large who are current on the new slate also, except for those folks who have not been attending meetings to the extent that they are not willing or able to serve in that capacity.

The vote concerning this slate will occur at the next meeting.  The next meeting is to be held on May 15, 2018