Minutes, January 15, 2019
The minutes of the previous TWO meetings were individually reviewed and approved.
(NOTE: For the record, there was no meeting in November of 2018.)
The treasurers report (including a new iteration of tracking spreadsheet) was provided, discussed and approved.
There were no reimbursements requested.
"Reports from the last dance": There was discussion of the problem of a dirty or sooty (carbon black??) deposit on the floor. Victor will discuss or mention this to Jim.
Mailing out of emailed notices/news is behind, and will be sent out before the next dance.
The booking report mainly consisted of the fact that there is still no band for the March dance, and details or possible solutions thereof.
A local old time string band is an upcoming possibility.
OLD BUISNESS was tabled for this meeting, as there was nothing new to discuss, EXCEPT FOR the "additional board members" category.
In that category, Mr. Cayce Hunter Thompson offered to serve on our board, and was officially voted in as a board member.
Virginia and Victor are still working on Paypal and Patreon accounts, as a way of accepting donations, should such become available.
CHANGES to dance fees. The board had an extensive discussion of our steady losses, and formally agreed to the following "fixes".
A. Beginning with the March 2019 dance, the charge per person will go from $8 to $10 per person.
B. Dancers will be warned of this at the February dance.
C. Door staff will be allowed, totally at their discretion, to charge "family groups" a flat fee of $30 per group. This means that door staff has the right to charge $10 per person if they are unsure that they are seeing an actual "family", or do not have time to make the determination. Door staff actions and decisions on this are final in each case. A family group would typically be a pair of parents and
one to three children. Family groups are limited to TWO generations (parents & children or adult children).
We discussed that we are having the next (Feb.) dance in the "front room" of Blue Moon ballroom, and that this is just an experiment. Notices about this are to be sent out via email and other channels, and a sign will be posted on the back door where we have been entering.
We agreed to make a final decision about doing a techno dance in March, if a band for March has not been finalized by some date certain. That decision (and the date certain in question) will be the day after the February dance. If a techno is to happen, J Janzen will be the caller and Victor will act as "DJ".
The next meeting will be on March 19, 2019.
The meeting was adjourned,