Friday, May 18, 2012

Minutes 3/27/12


John Wetzel
Connie Robinnette
Tim Piesch
Fred Druseikis
Dianne Britton
Lucy Gordon
Marguerite Frongillo
Virginia Winn (hostess)
Stephanie and Scott McCravy

Previous meeting's minutes approved.

Treasurer's Report: We have $1952.00 between the kitty and the bank account.

The dancer reminder email list is up to date.

Lucy suggested that we not switch the date of our dance to accomodate dance weekends, since a majority of our dancers don't go to those events, and it seems we don't have as high attendance when we change the dates.

Virginia volunteered to be the mailing address for all the CDSS correspondence.

Fred's spreadsheet of our finances was reviewed and discussed. Fred explained that the spreadsheet illustrates if our finances balance out or if we are way off in one area or another. Lucy suggested adding a row to the spreadsheet for revenue and maybe leaving out the "free coupon" dancer row.

The subject of an "extra" dance utilizing Susan Fort's Lake Murray Contra facility has been tabled for the time being and removed from the recurring items list for the agenda. We will continue to include Susan in our community via Facebook and Twitter.

Outreach Committee Report

Newsletter: We don't know how many people look at the newsletter that is sent out via email. Some suggested printing it out and distributing them at the dance at the beginning and end of the year to get people looking at them and interested, then later on add it to the blog site or some other online forum. The Outreach Committee will continue to address this issue and see how it plays out.

Fliers: Marguerite has put up fliers at her gym.

Lucy suggested passing out a letter and making an announcement at the break regarding our status as a nonprofit organization (that is entirely dependent on volunteers) in the hope of recruiting more board members and volunteers.

Slate for the Election:

President - John Wetzel
Vice President - Tim Piesch
Secretary - Connie Robinnette
Treasurer - Virginia Winn

Members At Large -
Dianne Britton
Fred Druseikis
Marguerite Frongillo
Lucy Gordon
Kenny Greer
Jacob LeGrone
Stephanie McCravy
Scott McCravy

*Marguerite volunteered to take over the hiring of bands and callers from Connie.

Next meeting scheduled for May 29, 2012

Meeting adjourned at 9:39pm.