MINUTES: The COTMD meeting for May 6, 2002
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone-Collum
Debbie Samples
Fred Druseikis
Glenn White
Karen Long
Deborah Hayes
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* COTMD expenses were reviewed. The treasury has a total of $205.25 of available funds.
* A motion was made to accept the treasurer’s report. The motion was seconded, and approved by vote. There was also a brief discussion concerning the "actual value" of the capital assets (some sound gear).
* The current status of the upcoming dance schedule was reviewed and discussed. As of this time, the venue through June is set (i.e. Arsenal Hill).
* Officer elections were then held. The entire slate of nominated persons was unopposed, so a motion was made to elect the entire slate with one vote. This motion was seconded and voted on affirmatively, after which the slate was duly elected.
The officers elected were as follows:
President: Dianne Britton
Vice President: Connie Robinette
Secretary: Deborah Hayes
Treasurer: Nancy Stone-Collum
Board members at large: Fred Druseikis, Debbie Samples, John Wetzel, Glenn White, Karen Long
* A previously publicized vote to correct a typographical error in the bylaws was held. The vote was in favor of making the suggested corrections.
* A discussion was held regarding the corporate book, and it was decided that this book should be compiled and given over to the keeping of the secretary.
* Connie initiated a discussion of past contributions-in-kind, and the necessity to identify these as a part of the grant seeking process. She also described some research she did on obtaining grants. She will organize the first meeting of the Grant Subcommittee, newly formed at this meeting and which consists of John, Debbie, Fred, Deborah, and Karen. The subcommittee was charged to, by the next meeting, a) produce a vision statement and b) initiate contact with three or four grant agencies/organizations or obtain something tangible from them.
* Debbie Samples, as membership chairperson, will work up some levels of membership categories, which she will communicate to us via email. The new levels will be advertised at the June dance. It is hoped that offering several membership levels will generate more revenue from membership purchases.
* A brief discussion was held as to the feasibility of having after-dance socializing at the hunter-gatherer. It was decided to do this for the next dance by making an announcement at the break and calling in food orders to the kitchen ahead of time, so as to avoid the problem of a closed kitchen.
* A brief discussion was held about the possibility of using our email list to generate help with our financial problems. Our dance group participants (at least those on the email list) will be informed that we are a tax-exempt organization, in the hopes that some donations might thus be received
* The possibility was raised of reinstating a practice from years past of selling food and drink at our dances.
* Dates for a summer/spring party were tossed around, with no conclusion being reached, except that it might be better not to schedule a party on a holiday weekend. A suggestion that we solicit donations at such a party met with approval.
The meeting was adjourned. The next scheduled meeting is July 1, 2002.
Showing posts with label 2001-2002. Show all posts
Showing posts with label 2001-2002. Show all posts
Monday, May 6, 2002
Monday, March 4, 2002
Minutes 3/4/2002
MINUTES: The COTMD meeting for March 4, 2002
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone Collum
Debbie Samples
Fred Drusakis
Glenn White
Karen Long
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* The current status of the upcoming dance schedule was reviewed and discussed. As of this time, the venue through MArch and April is set (ie. Arsenal Hill).
* A brief discussion was held regarding the phone numbers posted on our fliers.
* COTMD expenses were reviewed. The treasury has a total of $290.25 of available funds. This started a discussion on the possibility of finding or creating local callers to save money.
* A motion was made to accept the treasurur's report. The motion was seconded, and approved by vote.
* A discussion was held on the subject of "Who are the new members?" and the current status of the membership list.
* A discussion was held regarding a typographical error in the bylaws, and the necessity to correct that, possibly at the annual meeting, which happens to be the next meeting.
* A nominating committee was created, consisting of Fred Drusakis and Debbie Samples, to which more members can be added if needed.
* A discussion was held regarding the importance of creating socialization opportunities for the dance community. The Hunter-Gatherer was identified as a possibly ideal spot for after-dance social gathering.
* Connie is continuing to look in to the possibility of going after grant funding.
* The meeting was adjourned.
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone Collum
Debbie Samples
Fred Drusakis
Glenn White
Karen Long
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* The current status of the upcoming dance schedule was reviewed and discussed. As of this time, the venue through MArch and April is set (ie. Arsenal Hill).
* A brief discussion was held regarding the phone numbers posted on our fliers.
* COTMD expenses were reviewed. The treasury has a total of $290.25 of available funds. This started a discussion on the possibility of finding or creating local callers to save money.
* A motion was made to accept the treasurur's report. The motion was seconded, and approved by vote.
* A discussion was held on the subject of "Who are the new members?" and the current status of the membership list.
* A discussion was held regarding a typographical error in the bylaws, and the necessity to correct that, possibly at the annual meeting, which happens to be the next meeting.
* A nominating committee was created, consisting of Fred Drusakis and Debbie Samples, to which more members can be added if needed.
* A discussion was held regarding the importance of creating socialization opportunities for the dance community. The Hunter-Gatherer was identified as a possibly ideal spot for after-dance social gathering.
* Connie is continuing to look in to the possibility of going after grant funding.
* The meeting was adjourned.
Monday, November 5, 2001
Minutes 11/5/2001
MINUTES: The COTMD meeting for November 5, 2001
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone Collum
Debbie Samples
Jonathan Giesler
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* COTMD expenses were reviewed.
The treasury has a total of $468.25 of available funds.
* A motion was made to accept the treasurur's report. The motion
was seconded, and approved by vote.
* The current status of the upcoming dance schedule was reviewed and
discussed. As of this time, the venue for November, December and
January through June is set (ie. Arsenal Hill).
* A discussion was held as to the feasibility of having Karen Delgado
& Out of the woods play for us. This included a sidebar discussion
about coordinating with the charleston dance group through Beth Rice.
Contact info was provided via the agenda.
* A brief discussion was held on the subject of the water cooler and manning
the dance table. Nancy will continue to arrive early to man the table for
at least the immediate future. Jonathan Giesler has an extra water cooler
which he has offered to transfer ownership of to COTMD. He will bring along
this cooler the next time he attends a dance.
* Dianne requested that someone relieve her of the "membership chair"
portion of
the tasks she has been handling. Debbie agreed to take on this
responsibility.
Debbie asked Dianne to provide copies of the blank yellow membership
cards, to
facilitate this task.
* Dianne reported that Nancy is interested in carpooling to Charlotte for the
Charlotte dance that immediatly follows thanksgiving. The elftones are the
featured band for this event. Please contact Nancy Stone-Collum if
interested.
* A brief discussion about the need to pursue funding and grants was held. Connie offered to get more info about some grant possibilities she is aware of.
* Dianne announced that the next meeting of the board is scheduled for Jan
7, 2002
* The meeting was adjourned.
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone Collum
Debbie Samples
Jonathan Giesler
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* COTMD expenses were reviewed.
The treasury has a total of $468.25 of available funds.
* A motion was made to accept the treasurur's report. The motion
was seconded, and approved by vote.
* The current status of the upcoming dance schedule was reviewed and
discussed. As of this time, the venue for November, December and
January through June is set (ie. Arsenal Hill).
* A discussion was held as to the feasibility of having Karen Delgado
& Out of the woods play for us. This included a sidebar discussion
about coordinating with the charleston dance group through Beth Rice.
Contact info was provided via the agenda.
* A brief discussion was held on the subject of the water cooler and manning
the dance table. Nancy will continue to arrive early to man the table for
at least the immediate future. Jonathan Giesler has an extra water cooler
which he has offered to transfer ownership of to COTMD. He will bring along
this cooler the next time he attends a dance.
* Dianne requested that someone relieve her of the "membership chair"
portion of
the tasks she has been handling. Debbie agreed to take on this
responsibility.
Debbie asked Dianne to provide copies of the blank yellow membership
cards, to
facilitate this task.
* Dianne reported that Nancy is interested in carpooling to Charlotte for the
Charlotte dance that immediatly follows thanksgiving. The elftones are the
featured band for this event. Please contact Nancy Stone-Collum if
interested.
* A brief discussion about the need to pursue funding and grants was held. Connie offered to get more info about some grant possibilities she is aware of.
* Dianne announced that the next meeting of the board is scheduled for Jan
7, 2002
* The meeting was adjourned.
Monday, September 10, 2001
Minutes 9/10/2001
MINUTES: The COTMD meeting for September (September 10, 2001)
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone Collum
Glenn White
Ann Cargill
Teri Siskind
Karen Long
Debbie Samples
Jonathan Giesler
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* COTMD expenses were reviewed. The treasury has a total of $499.25 of available funds.
* A brief discussion was held, the subject of which was the transfer of signature authority. During this discussion it was also decided that the group would rent the Arsenal Hill hall in advance (for the next two months).
* A motion was made to accept the treasurur's report. The motion
was seconded, and approved by vote.
* The current status of the upcoming dance schedule was reviewed and discussed. As of this time, the venue for October and November is set (ie. Arsenal Hill).
* A document, titled "Proposed clarification of the by-laws regarding membership and voting privileges" was presented by Dianne Britton, and was approved by vote without any changes.
* Because of the demise of the "home" for the previous COTMD website, the new website is (at least temporarily) at www.druseikis.com/cotmd and is hosted by Fred and Dianne.
* A discussion was held regarding the need for new members, and the possibility of a COTMD "membership Czar" was also discussed, but with no outcome.
* The issue of "membership Czar" led to a discussion for the need of a "Water Jar czar". Glenn volunteered.
* The need for a specific person to set up the table for each dance was discussed. The decision was made that this would be done by the treasurer, with help from any free hands among the officers or members present at the early stages of a given dance.
* The meeting was adjourned.
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone Collum
Glenn White
Ann Cargill
Teri Siskind
Karen Long
Debbie Samples
Jonathan Giesler
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* COTMD expenses were reviewed. The treasury has a total of $499.25 of available funds.
* A brief discussion was held, the subject of which was the transfer of signature authority. During this discussion it was also decided that the group would rent the Arsenal Hill hall in advance (for the next two months).
* A motion was made to accept the treasurur's report. The motion
was seconded, and approved by vote.
* The current status of the upcoming dance schedule was reviewed and discussed. As of this time, the venue for October and November is set (ie. Arsenal Hill).
* A document, titled "Proposed clarification of the by-laws regarding membership and voting privileges" was presented by Dianne Britton, and was approved by vote without any changes.
* Because of the demise of the "home" for the previous COTMD website, the new website is (at least temporarily) at www.druseikis.com/cotmd and is hosted by Fred and Dianne.
* A discussion was held regarding the need for new members, and the possibility of a COTMD "membership Czar" was also discussed, but with no outcome.
* The issue of "membership Czar" led to a discussion for the need of a "Water Jar czar". Glenn volunteered.
* The need for a specific person to set up the table for each dance was discussed. The decision was made that this would be done by the treasurer, with help from any free hands among the officers or members present at the early stages of a given dance.
* The meeting was adjourned.
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