Friday, October 6, 2017

Minutes. September 19, 2017

Minutes. September 19, 2017
Members present:
Victor Gascon
Virginia Winn
Marguerite Frongillo
Connie Robinette
Jonathan Janzen
Dianne Britton
Natalie Weston
John Wetzel

The meeting began by approving the minutes of the previous meeting.
Virginia presented the treasurer's report. 
No reimbursements were reported to be needed by anyone.
The reports from our last dance were discussed. 
The mailing list was discussed. 
The booking report was delivered.
We discussed recruiting students and other community members as dancers and board members.   No new candidates have been identified. 
The selling of our old speakers came up briefly.  Jonathan will be sending Virginia a check as soon as he has the money.
We discussed mailchimp and the newsletter. 
Aaron was not present to discuss this, and he may need to resign due to being very busy and feeling unable to execute agreed upon board tasks.
There was discussion to encourage Aaron to stay, as is input is needed, even if he does not have time to do stuff like mailchimp.
The contra dance video is finished, and is reportedly of excellent quality.
We discussed the search for potential board members.
We discussed recruitment of students and other community folks.
There was considerable discussion of caller training, including a suggestion from Natalie that we might hold weekly classes for any candidates.
We discussed having quarterly pot lucks, and how much funding ought to go toward these, with no firm decisions made.
We had extensive discussion of the idea of expanding to two dances per month, and Victor offered a template for how this might be pulled off without creating additional stresses for the staff that puts on the dances we currently have.  Victor's suggestion was explained in detail and met with general (but informal) acceptance, as well as some pushback.  We agreed to table this issue for the future, and mull/discuss it in the meantime.  Formal decisions on this to be made later.  Heavy uses of donation jar (no front table staff)  taped music (no paid band and no sound tech) and volunteer callers (so that venue is the only cost item) is the basis for the idea of trying this out.  Any money collected above the hall rental would be divided equally and distributed to the caller, the band providing the recorded music, and the dance group.

The next meeting will be held on November 7, 2017.
The meeting was adjourned.