Monday, October 4, 2004

Minutes 10/4/2004

Meeting held at Connie's house, October 4, 2004

Attendees at the meeting:
  • Stephanie Sanders
  • Connie Robinette
  • Karen Long
  • Dianne Britton
  • John Wetzel
  • Scott McCravy
  • Nancy Stone-Collum (via telephone)
Dianne opened the meeting by mentioning the need to update telephone and email information for all present.

Dianne mentioned that we have not had a meeting since may, and that Stephanie Sanders and Denys Proteau are now memebers of the board.

The status of Fred's letter to the city was discussed. As a result of that letter, and a personal note attached to it, written by Karen Long, the city has agreed to roll back our fees for the arsenal hill venue. Rather than returning funds already paid to the city, the city will allow the use of the hall "for free" until we are back where we would have been financially, had the rate not been raised. The fee for use of the hall will then return to the old $75 per event rate.

Due to a bat infestation, the Arsenal hill venue is not available for the upcoming dance next saturday. The group voted to accept the pacific park building as a substitute venue for the next dance.

The group agreed that Connie would submit a bill for telephone calls made to date (Arranging for bands/callers) so that she can be reimbursed. It was also agreed that she would purchase a long distance phone card, including that in the same bill, for use on future calls.

The minutes of the previous meeting were approved.

Dianne reported that Nancy had sent in the annual financial report.

Connie reviewed the lineup of bands and callers for the upcoming season, and was complimented for her diligence.

The viability of the new/current $7.00 entry fee was briefly discussed.

The board voted to change meeting days, for the time being, to Tuesdays instead of Mondays.

Dianne asked Stephanie to assist in maintaining and upgrading the membership list, and Stephanie agreed. Dianne will first organize the procedure to minimize the work.

Nancy reported that we currently have $305.25 in our coffers, plus $125 worth of "city credit" towards rental of city venues.

The board discussed the possibility of holding a special event, but decided informally not to pursue that possibility in the immediate future.

The board discussed the possibility of pursuing grants to build on some grant work that Dianne has already finished.

The meeting was adjourned.

Monday, July 26, 2004

Schedule for 2004-2005

date $* location band caller
Oct 9, 2004Saturday 7:30-10:30pm $7 Pacific Park Bonne Terre Carl Blum(Charleston)
Nov 13, 2004Saturday 7:30-10:30pm $7 Pacific Park Corner House Lesly Bowers(Columbia)
Dec 11, 2004Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Cabin Fever Kenny Greer(Myrtle Beach)
Jan 8, 2005Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Cheek By Jowl Doug Singleton(Atlanta)
Feb 12, 2005Saturday 7:30-10:30pm $7 Arsenal Hill Park Building The Blue Ridge Rounders Lesly Bowers(Columbia)
Mar 12, 2005Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Anna's Bananas Kenny Greer(N. Myrtle Beach)
Apr 9, 2005Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Chuff Chuff Lesly Bowers(Columbia)
May 14, 2005Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Cabin Fever Kenny Greer(Myrtle Beach)
Jun 11, 2005Saturday 7:30-10:30pm $7 Arsenal Hill Park Building Bonne Terre Lesly Bowers (Columbia)
* Members get a $2 discount on the cost of admission.

Saturday, May 8, 2004

Minutes 5/8/2004

MINUTES: The COTMD annual membership meeting, May 8, 2004

The meeting, held during the break at the regular monthly dance, was for the purpose of electing officers for the next year, i.e., July 1, 2004 - June 30, 2005. Paper ballots were provided and the following people, running uncontested, were elected by those COTMD members present, there being a quorom as required by the bylaws:
  • President: Dianne Britton
  • Vice President: Connie Robinette
  • Secretary: John Wetzel
  • Treasurer: Nancy Stone-Collum
  • Board Members at Large: Fred Druseikis, Karen Long, Anne Merkel, Stephanie Sanders, and Denys ProTeau
Following the vote, the results of the election were announced and dancing resumed. Next meeting to be held in the fall, date/time TBA.

Monday, March 8, 2004

Minutes 3/8/2004

The meeting was held at Connie's house on March 8, 2004

Attendees at the meeting:
  • Anne Merkle
  • Dianne Britton
  • Connie Robinette
  • John Wetzel
  • Nancy Stone-Collum
  • Fred Drusakis (via telephone link)
Connie reported that she had checked with officials at Logan School for it's possible use as a venue. She reported that facility is not available to us.

The minutes of the previous meeting were reviewed and approved.

Fred's draft letter to the mayor, about our current venue, although apparently lost, was discovered still to exist in the form of emails to various members of the board. Connie will supply copies of the draft letter to Dianne, to be distributed for comment, editing and ultimately to be sent to the mayor.

John Wetzel delivered a report on the building owned by the Columbia Music Festival Association, reporting that this venue has some good possibilities, plus some obvious problems that would need to be solved. The board decided informally that as many of us as can will visit the site and we can then discuss
it further at future meetings.

John reported that the possible venue near the SCDOT building in columbia was not suitable as a dance venue.

There was some discussion of a grant application to be directed at the Richland-Lexington cultural council.

The fact that Glenn has resigned from the board is hereby entered into the written record.

The board discussed the makeup of the nominating committee, and the number of offices for which nominations would be needed, ie, four officers, and between zero and five members-at-large.

The current financial report was presented by Nancey, and reviewed.Current cash-on-hand as of this meeting is $279.25

The possibility of reimbursing Connie for her many long distance calls was discussed. Also discussed was the possibility of providing her with a paid calling card specifically for long distance calls to bands and callers (ie, for calls that ought rightly to be paid for out of COTMD funds).

The generation of a mission statement, to be used for grant applications and other documents was discussed by the board. The board informally decided that Anne and John would work on generating draft versions of the organizations mission statement, for later review by the board.

John is to take the "first stab" at filling out the Columbia city grant application.

Nancy and Dianne will comprise this year's nominating committee. The election will be held, as it was last year, at the May dance. An announcement will be made at the April dance.

The meeting was adjourned, the goodies provided by Connie having been thoroughly sampled and enjoyed!