Minutes, July 12,2016
Members present:
Amy Lacoste
Aaron Davis
Connie Robinette
Virginia Winn
Victor Gascon
John Wetzel
Fred Druseikis
Dianne Britton
Marguerite Frongillo
Natalie Weston
The meeting began by approving the minutes of the previous meeting.
The
treasurers report was given. It was also heavily discussed, as we lost
about $900 in the last season. This included discussions of various
numbers such as "average cost per dancer", and more particularly, how to
stop the loss of dollars to our organization.
We decided
that at each dance, we will try to obtain a rough count of new and
experienced dancers. This will be done by a caller or other available
person at mid dance, using a show of hands, and is not to be added to
the workload of those working the door.
It was formally decided that we will terminate the use of "get in free" coupons.
It was formally decided that we will terminate the selling of prepaid tickets.
There was some discussion of using meetup groups as a way to bring in more dancers.
It was formally decided to take no other actions (such as raising prices) for six months, while we see how things are going.
This allowed us to finish with the treasurers report.
The
agenda items New Reimbursements, Reports from last dance, and Mailing
lists were dealt with very quickly (nothing much to discuss).
Fred
brought up that there was interest in electronic/computer payments for
people who do not carry cash. This was discussed. Victor agreed to
look into the technical aspects of this. There seemed to be general
agreement that we could probably pull this off, providing that users of
this method of payment would probably have to pay a one dollar surcharge
to cover costs of the transaction. BUT it would take time (and create
problems for the door workers because of that).
We had a brief discussion about the continued search for potential board members. No one had any people to suggest.
The
latest draft of the mission statement was read twice, discussed
briefly, and formally accepted by vote with no changes. Our now
official mission statement is as follows:
"Our mission is to encourage
the growth and development of traditional music and
dance in the South Carolina Midlands. We do this by hosting
contradances and live music events; by building community
through teaching and demonstration of traditional dance
forms; and by promoting events in the Columbia area."
We briefly discussed out summer schedule.
We
were going to table all remaining agenda items for the future, but
first we had a brief discussion of Aaron's proposed video. We then
tabled the rest of the agenda to be handled at future meetings.
The tabled (deferred) agenda items are:
WORK IN PROGRESS
Aaron, contra dance video
Links to dance videos on website (Tims idea)
Posting our dances on dance related facebook sites (Poonam)
Using meetup groups (although we discussed those today somewhat)
Midlands Gives (Join as a promotional opportunity, Connie)
NEW BUISNESS
Sell old speakers?
Liability Insurance
Website update (mostly other events)
The next meeting will be held on September13, 2016
People started yawning and the meeting was adjourned.
