Tuesday, November 27, 2018

Minutes September 18, 2018

Minutes  September 18, 2018

Victor Gascon
Virginia Winn
John Wetzel
Dianne Britton
Fred Drusekis
Jonathan Janzen

The previous meeting minutes were NOT reviewed or approved, because Mr. Wetzel forgot to post them.  Said review and approval was tabled for future attention at the next meeting.

The treasurer reported that we were paid up and current with CDSS.
We lost money on our most recent dance, but exact amount was unavailable at the time of this meeting.  We showed losses of $157 in October, and $129 dollars in November, these amounts being rough markers for the continuing shrinkage of our funds.
No one had any new reimbursements.
Reporting on the last dance mainly included complaints about problems with the venue, which we decided to discuss later in this meeting.
We reviewed mailing list issues (mailchimp problems).
Marguerite was not present to discuss details of the status of hiring bands and callers.  Basically, one band slot remains to be filled.

The "OLD BUISNESS" portion of the agenda was tabled to allow extensive discussion of the various problems with our current venue.
Soundscape is excellent.  No echoes, crystal clear sound is possible here.
Shape of hall is not good.  Not long enough, three lines not possible without danger.
Size of hall will never allow us to break even
Stairway into upper part of facility is in the way of band, forcing band into dance space.
Contra force had to use 20% of the space that would be danceable with a "smaller footprint" band.
High cieling and sheets on walls, and lighting, produce a non-contra feel or vibe.
Lots of time needed to move chairs from front room.  Victor had to spend a lot of his time and effort on this.
These issues were discussed at length, and we decided to investigate the possibility of using the "front room".
Victor said he would discuss this possibility (and our concerns) with the owner.
Any board members who have time are urged to check out the front space.
John is supposed to go down and measure the back and front spaces, so that we can make realistic capacity estimates.
John and Victor agreed that the front space, though smaller, is not much smaller, and has a much better "vibe" or feel.
That conclusion may not survive actually making measurements.
John was asked to keep a close eye on (and report on) any news regarding possible usable church space, or new dance spaces he has rumours of happening soon.
There was a general consensus that the Blue Moon is not viable for our group in the long term, although we are grateful for it saving us short term.

The next board meeting is scheduled for January 15, 2019

Meeting was adjourned.

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