1. Archive the current schedule. Copy the current schedule into a new post on the COTMD Board website, giving it a title like "Schedule for 2009-2010". Click "Post Options" and set the post date to a date in July or August preceding the date of the first date on the schedule. Add a label to the post so the archived schedule can be easily found: click on the "Show All" link, and add the label "Schedules Archive".
2. Post the new schedule. Copy the current schedule into a new post on the Columbia Traditional Music and Dance website, giving it a title like "Schedule for 2010-2010". Click "Post Options" and set the post date to a date in July or August preceding the date of the first date on the schedule. Add a label to the post so the archived schedule can be easily found: click on the "Show All" link, and add the label "Schedule".
3. Delete the old schedule from the Columbia Traditional Music and Dance website. Get to the "back-end" of the Columbia Traditional Music and Dance website. Under the "Posting" tab, click on "Edit Posts". This will bring up a list of all posts you can edit or delete. If the old schedule is not in this list, get someone who can login as the "contracola" user to delete the post.
Tuesday, September 7, 2010
Monday, August 23, 2010
6/29/10 Minutes
COTMD Minutes 6/29/10
Attending:
John Wetzel
Connie Robinette
Virginia Winn (hostess)
Lucy Gordon
Dianne Britton
Fred Druseikis
Stephanie and Scott McCravy
Previous meeting's minutes reviewed and accepted.
Treasurer's Report:
There is $1,258.00 in the bank. Scott wrote out a $75.00 check to CDSS at the meeting. This is for the renewal of our CDSS status as a nonprofit organization. Ensuring this status entails filling out a questionnaire, providing a financial report, and submitting the $75 check. Update on Cards and Fliers:Virginia will change the Prepaid Dance Cards so that they match the New Dancer Coupons, in that both will include a space to write in the date that each expires, so as to make things run more smoothly at the money table. She will also make sure all fliers reflect the change from the second Saturday to the third Saturday of every month. We will keep the full page, half page, and bookmark fliers, but do away with the tri-fold fliers. We should also put all of them up on the website so that people can print them out as they need them.
Reserve Fund:
John suggested that we put aside $400 in a reserve fund category now while we have the funds to do so. Connie agreed with that and added that we should do a mid-point or mid-season reassesment after we get a baseline of how the upcoming dance season is going in terms of income. John moved that we accept putting the $400 aside and that we will revisit this issue in a future meeting. Motion seconded and passed. Connie requested permission to hire a third out-of-town band for next season since we have the funds to do so. A motion was made to allow for a third out-of-town band and the motion passed.
Another motion was made to increase Marolyn Floyd's pay as caller from $25.00 to $40.00 ($35 + $5 for mileage). Motion seconded and passed. However, we do need to revisit the issue of what we pay in-town vs. out-of-town callers at a future meeting. Marolyn also mentioned having a dance to raise money for her friend's mission trip, and a motion was passed to allow the information for that event to be posted to our website and/or sent out in an email to our maling list.
Election Results:
Since the willingness (and capacity to serve) of some nominees is unclear, the publishing of the results of the board election will be deferred until those issues have been clarified. The board will make every effort to publish the election results before the commencement of the 2010-2011 dance season.
Future Agenda Items:
The following items were suggested as agenda items for future meetings:
> Putting together a written procedure for how to prepare for and conduct elections
> Review of the "pay rates" appropriate for callers and bands.
Next meeting tentatively set for August 24, 2010.
Meeting adjourned at 9:04PM.
Attending:
John Wetzel
Connie Robinette
Virginia Winn (hostess)
Lucy Gordon
Dianne Britton
Fred Druseikis
Stephanie and Scott McCravy
Previous meeting's minutes reviewed and accepted.
Treasurer's Report:
There is $1,258.00 in the bank. Scott wrote out a $75.00 check to CDSS at the meeting. This is for the renewal of our CDSS status as a nonprofit organization. Ensuring this status entails filling out a questionnaire, providing a financial report, and submitting the $75 check. Update on Cards and Fliers:Virginia will change the Prepaid Dance Cards so that they match the New Dancer Coupons, in that both will include a space to write in the date that each expires, so as to make things run more smoothly at the money table. She will also make sure all fliers reflect the change from the second Saturday to the third Saturday of every month. We will keep the full page, half page, and bookmark fliers, but do away with the tri-fold fliers. We should also put all of them up on the website so that people can print them out as they need them.
Reserve Fund:
John suggested that we put aside $400 in a reserve fund category now while we have the funds to do so. Connie agreed with that and added that we should do a mid-point or mid-season reassesment after we get a baseline of how the upcoming dance season is going in terms of income. John moved that we accept putting the $400 aside and that we will revisit this issue in a future meeting. Motion seconded and passed. Connie requested permission to hire a third out-of-town band for next season since we have the funds to do so. A motion was made to allow for a third out-of-town band and the motion passed.
Another motion was made to increase Marolyn Floyd's pay as caller from $25.00 to $40.00 ($35 + $5 for mileage). Motion seconded and passed. However, we do need to revisit the issue of what we pay in-town vs. out-of-town callers at a future meeting. Marolyn also mentioned having a dance to raise money for her friend's mission trip, and a motion was passed to allow the information for that event to be posted to our website and/or sent out in an email to our maling list.
Election Results:
Since the willingness (and capacity to serve) of some nominees is unclear, the publishing of the results of the board election will be deferred until those issues have been clarified. The board will make every effort to publish the election results before the commencement of the 2010-2011 dance season.
Future Agenda Items:
The following items were suggested as agenda items for future meetings:
> Putting together a written procedure for how to prepare for and conduct elections
> Review of the "pay rates" appropriate for callers and bands.
Next meeting tentatively set for August 24, 2010.
Meeting adjourned at 9:04PM.
Monday, June 28, 2010
Minutes 4/13/10
Minutes for COTMD Meeting on 4/13/10
Previous meeting minutes accepted.
Elections:
We will talk at the next dance (April) about what being on the board entails and approach experienced/dedicated/responsible dancers. Connie agreed to be the keeper of the slate.
Treasurer's Report presented and accepted. There is $1,499.00 in the bank.
John is going to check with Arsenal Hill to see if changing the dance to the third Saturday of the month is viable. This way we can coordinate with the Charleston dance on musicians and callers. We need to go ahead and lock in the dance hall while we can still get it at the rate of $75 a month.
Musician Outreach:
Nothing so far in terms of new, interested musicians. Lucy suggested looking into the students at the school of music, going to the Pickin' Parlor with John and also making announcements at the dance.
Next meeting tentatively scheduled for June 8, 2010.
Meeting adjourned at 8:42PM.
Previous meeting minutes accepted.
Elections:
We will talk at the next dance (April) about what being on the board entails and approach experienced/dedicated/responsible dancers. Connie agreed to be the keeper of the slate.
Treasurer's Report presented and accepted. There is $1,499.00 in the bank.
John is going to check with Arsenal Hill to see if changing the dance to the third Saturday of the month is viable. This way we can coordinate with the Charleston dance on musicians and callers. We need to go ahead and lock in the dance hall while we can still get it at the rate of $75 a month.
Musician Outreach:
Nothing so far in terms of new, interested musicians. Lucy suggested looking into the students at the school of music, going to the Pickin' Parlor with John and also making announcements at the dance.
Next meeting tentatively scheduled for June 8, 2010.
Meeting adjourned at 8:42PM.
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