Minutes, April 16, 2019

Minutes, April 16, 2019

--Victor Gascon

--Virginia Winn
--John Wetzel
--Dianne Britton
--Fred Drusekis

--Marguerite Frongillo

The minutes of the previous meeting was approved.

The treasurer gave a brief report on available funds.

We discussed booking related issues, specifically when booking for next season should begin.  We voted to delay booking at least until one dance had occurred at the new venue, as our experience there (will this even work?) should influence that decision.

No one has visited the "ballroom on Broad river road" yet.  However, if this is the "Esmerelda" ballroom, which it probably is, this is unsuitable, per comments by John Wetzel who has been there.

Ebenezer lutheran might be workable, we have danced there before, but is costly.

Liability insurance was discussed at length.  Result:

1. CDSS affiliated insurance covers only the group not the officers.

2. Therefore, it does not address our primary concern of protecting board members individually from being sued.

3. Therefore, we voted to purchase that insurance only if required to do so by a venue, and the treasurer is empowered to do so immediately if such conditions come to pass.

4. The issue of finding insurance (or convincing ourselves via research that this is not needed) to protect individual board members remains on the table.  Fred suggested that we begin by contacting CDSS to find out if there is any documented history of suits against dance group board members.

Accounts receivable: Jonathan still owes some money to group for speakers.

Victor spoke with many organizers from around the USA at the bug stomp.  The problems we are having are the same everywhere, and we are actually in fairly good shape compared to many groups.  Meaning we are not doing something wrong.

Victor will forge ahead on the name tags issue.

Victor announced that he is resigning as President (and from the board also) effective immediately.  

The slate of officers to be voted on at the next meeting is:

PRESIDENT: John Wetzel

VICE PRESIDENT: Marguerite Frongillo

SECRETARY: Fred Drusekis

TREASURER: Virginia Winn

The next meetng will be on the 21st of May

The meeting was adjourned,

Minutes, March 19, 2019

Minutes, March 19, 2019

--Victor Gascon

--Connie Robinette

--Virginia Winn
--John Wetzel
--Dianne Britton
--Fred Drusekis

--Marguerite Frongillo

--Natalie Weston

--Dianne Cahill

The minutes of the previous meetings, as well as all normal buisness, was tabled/suspended because we needed to deal with urgent venue issues.

The treasurer gave a quick report on available funds.

There was considerable discussion of the following:

1.  We should go to the JCC because it is big, but it is expensive.

2. We should go to the Quaker hall because it is affordable, but it is small.

A motion was made to finish out the dance season at the JCC.  The motion was voted down.

A motion was made to finish out the dance season at the Quaker hall.  The motion was approved.

A motion was made and approved that Connie contact Soda City about venue possibilities.

A motion was made and approved that the Board will look into obtaining liability insurance from or thru CDSS.

Once these basic decisions had been made, it was informally agreed that we also needed to look at other venues in the meantime, and that individual persons would volunteer to look at particular venues (or do other related tasks) so that things would actually get done.

To that end, the following persons agreed to perform the following actions:

Dianne C agreed to go and look at EBENEZER

Natalie agreed to check out REDEEMER LUTHERAN

Victor agreed to check on the ELITE BALLROOM

Marguerite agreed to check on EASTMINSTER

Connie will put out the word for a hall on SODA CITY

John will send out an email describing the "required minimum" info each person who visits a venue should provide to the board via email.  This is to avoid dribbling out info about a venue over many emails.

Virginia will contact CDSS about liability Insurance to cover COTMD

The next meeting will be on April 16, 2019.

The meeting was adjourned,

Posted by John Wetzel at 11:26 PM No comments:

Minutes, March 19, 2019

Minutes, March 19, 2019

--Victor Gascon

--Connie Robinette

--Virginia Winn
--John Wetzel
--Dianne Britton
--Fred Drusekis

--Marguerite Frongillo

--Natalie Weston

--Dianne Cahill

The minutes of the previous meetings, as well as all normal buisness, was tabled/suspended because we needed to deal with urgent venue issues.

The treasurer gave a quick report on available funds.

There was considerable discussion of the following:

1.  We should go to the JCC because it is big, but it is expensive.

2. We should go to the Quaker hall because it is affordable, but it is small.

A motion was made to finish out the dance season at the JCC.  The motion was voted down.

A motion was made to finish out the dance season at the Quaker hall.  The motion was approved.

A motion was made and approved that Connie contact Soda City about venue possibilities.

A motion was made and approved that the Board will look into obtaining liability insurance from or thru CDSS.

Once these basic decisions had been made, it was informally agreed that we also needed to look at other venues in the meantime, and that individual persons would volunteer to look at particular venues (or do other related tasks) so that things would actually get done.

To that end, the following persons agreed to perform the following actions:

Dianne C agreed to go and look at EBENEZER

Natalie agreed to check out REDEEMER LUTHERAN

Victor agreed to check on the ELITE BALLROOM

Marguerite agreed to check on EASTMINSTER

Connie will put out the word for a hall on SODA CITY

John will send out an email describing the "required minimum" info each person who visits a venue should provide to the board via email.  This is to avoid dribbling out info about a venue over many emails.

Virginia will contact CDSS about liability Insurance to cover COTMD

The next meeting will be on April 16, 2019.

The meeting was adjourned,