MINUTES: The COTMD meeting for November 5, 2001
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone Collum
Debbie Samples
Jonathan Giesler
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* COTMD expenses were reviewed.
The treasury has a total of $468.25 of available funds.
* A motion was made to accept the treasurur's report. The motion
was seconded, and approved by vote.
* The current status of the upcoming dance schedule was reviewed and
discussed. As of this time, the venue for November, December and
January through June is set (ie. Arsenal Hill).
* A discussion was held as to the feasibility of having Karen Delgado
& Out of the woods play for us. This included a sidebar discussion
about coordinating with the charleston dance group through Beth Rice.
Contact info was provided via the agenda.
* A brief discussion was held on the subject of the water cooler and manning
the dance table. Nancy will continue to arrive early to man the table for
at least the immediate future. Jonathan Giesler has an extra water cooler
which he has offered to transfer ownership of to COTMD. He will bring along
this cooler the next time he attends a dance.
* Dianne requested that someone relieve her of the "membership chair"
portion of
the tasks she has been handling. Debbie agreed to take on this
responsibility.
Debbie asked Dianne to provide copies of the blank yellow membership
cards, to
facilitate this task.
* Dianne reported that Nancy is interested in carpooling to Charlotte for the
Charlotte dance that immediatly follows thanksgiving. The elftones are the
featured band for this event. Please contact Nancy Stone-Collum if
interested.
* A brief discussion about the need to pursue funding and grants was held. Connie offered to get more info about some grant possibilities she is aware of.
* Dianne announced that the next meeting of the board is scheduled for Jan
7, 2002
* The meeting was adjourned.
Monday, November 5, 2001
Monday, September 10, 2001
9/10/2001 -- Proposed clarification of by-laws regarding membership and voting privileges. (Accepted by vote at the board meeting held on 9/10/2001.)
1) A COTMD board member is a member of COTMD during their term of office. The by-laws define term of office as one year, July 1-June 30. A board member’s service satisfies the by-laws’ requirement for “dues”. Board members are elected (see last item below).
2) A person paying a membership fee (currently $25) is a member of COTMD for one year following payment of the fee. This fee satisfies the by-laws’ requirement for “dues”. Persons paying a membership fee may have their admission price reduced to dances. Anyone paying a membership fee or donating any amount money to COTMD may claim a tax deduction, as COTMD is a not-for-profit organization.
3) Only members of COTMD may vote at the membership meetings, including the annual membership meeting at which officers are elected. Normally this is the only membership meeting held each year.
4) Only COTMD board members may vote at board meetings. We usually hold board meetings on the first Monday of odd-numbered months, with two exceptions.
1) A COTMD board member is a member of COTMD during their term of office. The by-laws define term of office as one year, July 1-June 30. A board member’s service satisfies the by-laws’ requirement for “dues”. Board members are elected (see last item below).
2) A person paying a membership fee (currently $25) is a member of COTMD for one year following payment of the fee. This fee satisfies the by-laws’ requirement for “dues”. Persons paying a membership fee may have their admission price reduced to dances. Anyone paying a membership fee or donating any amount money to COTMD may claim a tax deduction, as COTMD is a not-for-profit organization.
3) Only members of COTMD may vote at the membership meetings, including the annual membership meeting at which officers are elected. Normally this is the only membership meeting held each year.
4) Only COTMD board members may vote at board meetings. We usually hold board meetings on the first Monday of odd-numbered months, with two exceptions.
- a) The May board meeting is normally replaced by a membership meeting at which the COTMD board members are elected. If necessary, this meeting may be preceded or followed by a board meeting at which the outgoing board may conduct any remaining business for the year.
b) There is no meeting in July.
Minutes 9/10/2001
MINUTES: The COTMD meeting for September (September 10, 2001)
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone Collum
Glenn White
Ann Cargill
Teri Siskind
Karen Long
Debbie Samples
Jonathan Giesler
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* COTMD expenses were reviewed. The treasury has a total of $499.25 of available funds.
* A brief discussion was held, the subject of which was the transfer of signature authority. During this discussion it was also decided that the group would rent the Arsenal Hill hall in advance (for the next two months).
* A motion was made to accept the treasurur's report. The motion
was seconded, and approved by vote.
* The current status of the upcoming dance schedule was reviewed and discussed. As of this time, the venue for October and November is set (ie. Arsenal Hill).
* A document, titled "Proposed clarification of the by-laws regarding membership and voting privileges" was presented by Dianne Britton, and was approved by vote without any changes.
* Because of the demise of the "home" for the previous COTMD website, the new website is (at least temporarily) at www.druseikis.com/cotmd and is hosted by Fred and Dianne.
* A discussion was held regarding the need for new members, and the possibility of a COTMD "membership Czar" was also discussed, but with no outcome.
* The issue of "membership Czar" led to a discussion for the need of a "Water Jar czar". Glenn volunteered.
* The need for a specific person to set up the table for each dance was discussed. The decision was made that this would be done by the treasurer, with help from any free hands among the officers or members present at the early stages of a given dance.
* The meeting was adjourned.
The following persons were present:
Dianne Britton
Connie Robinette
John Wetzel
Nancy Stone Collum
Glenn White
Ann Cargill
Teri Siskind
Karen Long
Debbie Samples
Jonathan Giesler
* The meeting began with a review of the previous meeting.
* The minutes of the previous meeting were then approved by a vote.
* COTMD expenses were reviewed. The treasury has a total of $499.25 of available funds.
* A brief discussion was held, the subject of which was the transfer of signature authority. During this discussion it was also decided that the group would rent the Arsenal Hill hall in advance (for the next two months).
* A motion was made to accept the treasurur's report. The motion
was seconded, and approved by vote.
* The current status of the upcoming dance schedule was reviewed and discussed. As of this time, the venue for October and November is set (ie. Arsenal Hill).
* A document, titled "Proposed clarification of the by-laws regarding membership and voting privileges" was presented by Dianne Britton, and was approved by vote without any changes.
* Because of the demise of the "home" for the previous COTMD website, the new website is (at least temporarily) at www.druseikis.com/cotmd and is hosted by Fred and Dianne.
* A discussion was held regarding the need for new members, and the possibility of a COTMD "membership Czar" was also discussed, but with no outcome.
* The issue of "membership Czar" led to a discussion for the need of a "Water Jar czar". Glenn volunteered.
* The need for a specific person to set up the table for each dance was discussed. The decision was made that this would be done by the treasurer, with help from any free hands among the officers or members present at the early stages of a given dance.
* The meeting was adjourned.
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