Attending:
John Wetzel
Connie Robinette
Dianne Britton
Fred Druseikis
Virginia Winn
Stephanie and Scott McCravy
Previous meeting's minutes approved.
Treasurer's Report: $1,026 breaks down into $626 in operating funds, and $400 in "contingency" fund. Treasurer's report accepted.
Regarding hiring a fourth out-of-town band and raising per-musician pay rates: Since attendance basically dictates our income, and since we still need to see how the third Saturday change affects attendance, discussion on this subject should be revisited in future meetings.
Future Election Procedures:
Motion passed that future elections be held at special meeting attended by board members.
Website:
Dianne will make sure that the redirect from the old site to the new one is working appropriately.
Next meeting scheduled for January 11, 2011
Meeting adjourned at 8:25 PM.
Wednesday, January 5, 2011
Monday, November 1, 2010
Minutes 8/24/2010
Attending:
John Wetzel
Connie Robinette
Lucy Gordon (hostess)
Dianne Britton
Fred Druseikis
Stephanie and Scott McCravy
Treasurer's Report: We have $1,215.00 in the bank.
Previous meeting's minutes accepted.
Publicity Report: The fliers are uploaded to website and made public with instructions on printing. Virginia got the papers taken care of. Connie has posts up on Facebook and Twitter about the schedule change. Dianne has emailed the schedule change alert and will send it out again in case people haven't noticed. She will change the subject field of the email to read "New dates." Fred wanted to remind the board that he has to renew the contracola domain name every year.
Election Results: Kenny Greer, Tim Sneed, and Leslie Minerd are indeed members at large on the board. A motion was passed to officially name them in the published minutes.
Need for Election Procedures: John expressed the need for a nominating committee, and Lucy suggested we need to keep this issue on the agenda throughout the year. Some issues the Nominating Committee (with the input of the rest of the board) would undertake are limitations/qualifications for serving on the board as an officer and creating a uniform nominating and voting process. A motion was passed to create a Nominating Committee. John, Lucy, Fred, and Connie volunteered to be on said committee. Lucy agreed to be chairperson. The Nominating Committee report will be a standing agenda item.
Pay Rates for Callers and Bands: Marolyn Floyd was notified of the increased pay for her calling and is very grateful. Much discussion was devoted to the issue of increasing the per person rate for bands and the possibility of hiring more out-of-town bands. As we have several issues/changes to deal with this season (i.e. schedule change and possible reserve fund), the discussion was deferred to later in the season as we see the effect of change.
Agenda Items for next meeting: Revisit hiring fourth out-of-town band and the issue of pay rates.
Next meeting scheduled for November 9, 2010
Meeting adjourned at 9:25pm.
John Wetzel
Connie Robinette
Lucy Gordon (hostess)
Dianne Britton
Fred Druseikis
Stephanie and Scott McCravy
Treasurer's Report: We have $1,215.00 in the bank.
Previous meeting's minutes accepted.
Publicity Report: The fliers are uploaded to website and made public with instructions on printing. Virginia got the papers taken care of. Connie has posts up on Facebook and Twitter about the schedule change. Dianne has emailed the schedule change alert and will send it out again in case people haven't noticed. She will change the subject field of the email to read "New dates." Fred wanted to remind the board that he has to renew the contracola domain name every year.
Election Results: Kenny Greer, Tim Sneed, and Leslie Minerd are indeed members at large on the board. A motion was passed to officially name them in the published minutes.
Need for Election Procedures: John expressed the need for a nominating committee, and Lucy suggested we need to keep this issue on the agenda throughout the year. Some issues the Nominating Committee (with the input of the rest of the board) would undertake are limitations/qualifications for serving on the board as an officer and creating a uniform nominating and voting process. A motion was passed to create a Nominating Committee. John, Lucy, Fred, and Connie volunteered to be on said committee. Lucy agreed to be chairperson. The Nominating Committee report will be a standing agenda item.
Pay Rates for Callers and Bands: Marolyn Floyd was notified of the increased pay for her calling and is very grateful. Much discussion was devoted to the issue of increasing the per person rate for bands and the possibility of hiring more out-of-town bands. As we have several issues/changes to deal with this season (i.e. schedule change and possible reserve fund), the discussion was deferred to later in the season as we see the effect of change.
Agenda Items for next meeting: Revisit hiring fourth out-of-town band and the issue of pay rates.
Next meeting scheduled for November 9, 2010
Meeting adjourned at 9:25pm.
Wednesday, September 8, 2010
How to Archive the CDSS Annual Report
We don't want the archived reports accidentally changed, so the first thing to do is to save the report (on your computer) as a pdf document, which can't be edited at Google Docs but which can be easily viewed in most browsers. Give the file a name like "2009-2010-cdss-report.pdf".
Then upload the document to Google Docs: Log into http://gmail.com as "contracola" and click on "Documents" to get to Google Docs. Find the "Upload Files" link and click on it. Choose the file to upload from your computer, and make sure the "Conversion Options" are set to NOT convert. Then choose the folder "CDSS Annual Reports" (this will be the destination folder), make sure "Private" is selected, and click the "Start Upload" button.
Then upload the document to Google Docs: Log into http://gmail.com as "contracola" and click on "Documents" to get to Google Docs. Find the "Upload Files" link and click on it. Choose the file to upload from your computer, and make sure the "Conversion Options" are set to NOT convert. Then choose the folder "CDSS Annual Reports" (this will be the destination folder), make sure "Private" is selected, and click the "Start Upload" button.
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