Minutes August 20, 2013

Board Meeting August 20, 2013

Present

Virginia Winn
John Wetzel
Dianne Britton
Fred Druseikis
Jacob LeGrone
Marguerite Frongillo
Robin Ducker
Connie Robinette
Tim Piesch
Laura Godenick Visitor

Not Present

Kenny Greer

Meeting Minutes

Meeting Minutes from the last Board Meeting were reviewed and accepted.

Treasurer’s Report

There was a review of prices of bands and callers, and discussion about bands to be scheduled for upcoming events. Conversation included the effect of boosting rates and numbers of dancers to offset increases in band/caller related costs. Fred presented his Operations chart. Motion passes, treasurers report approved.

August account balance in bank $1,460.92

.

Status of Dancer Reminder List - List is up to date per Dianne and Virginia

Out of town bands playing more than once - Guidelines and rules are flexible and exceptions can be made on an as needed basis.

Negotiation/booking issues. Right of first refusal.

Discussions about rebranding the Contracola website. Ideas were shared and more dialogue to follow.

Motion to end meeting.

Note: No scheduled date for next Board meeting.

May 21, 2013 Board Meeting Minutes

Board Meeting Minutes

Columbia Old Time Music & Dance - May 21, 2013

In Attendance:

John Wetzel, President
Dianne Britton
Connie Robinette, Secretary
Virginia Winn, Treasurer
Lucy Gordon
Robin Ducker

Absent
Tim Piesch, Vice-President
Kenny Greer
Stephanie McCravy
Scott McCravy
Jacob LeGrone
Fred Druseikis
Marguerite Frongillo

Meeting Convenes:

Minutes of previous meeting were discussed and motion passed to approve and accept minutes.

Treasurer’s report was presented by Virginia Winn. Discussion followed. John submitted receipts for two direct boxes to the Treasurer for reimbursement. Motion passed to approve and accept Treasurer’s Report.

New Business:

Results of election reviewed.
John Wetzel, President
Tim Piesch, Vice President
Connie Robinette, Secretary and Social Media
Virginia Winn, Treasurer
Jacob LaGrone, Member at Large/Student Liaison
Dianne Britton, Database Manager and Member at Large
Fred Druseikis, Member at Large
Robin Ducker, Member at Large
Kenny Greer, Member at Large
Marguerite Frongillo, Member at Large/Booker of Bands and Caller

John Wetzel distributed the 10 dance dates for 2013-2014 for review. Consensus of the group was that the dance should continue to be held on the third Saturday of the month.

Someone reminded the group that Fred offered to do the sound should John be unable to be at a particular dance either for illness or to attend another event. Virginia Winn offered her support as she also has experience in this area.

Meeting date for next board meeting will be August 20th. Motion was made to end meeting. Motion approved, meeting adjourned.

Respectfully submitted: Connie Robinette

Minutes March 19, 2013

Board Meeting Minutes
Columbia Old Time Music & Dance
March 19, 2013

In Attendance:

John Wetzel, President
Dianne Britton
Fred Druseikis
Stephanie McCravy
Scott McCravy
Jacob LaGrone
Connie Robinette, Secretary
Virginia Winn, Treasurer

Absent
Tim Piesch, President
Kenny Greer

Meeting Convenes:

Minutes of previous meeting were discussed and motion passed to approve and accept minutes.

Treasurer’s report was presented by Virginia Winn. Discussion followed.

Discussion of recommended expenditure involved the purchase of direct box to take the signal and convert it to a low impedance to improve sound quality. John Wetzel, providing his appraisal as Sound for the dance, observed that we didn’t need a high end device for this.

Suggestions were made to improve the financial spreadsheet to make it easier to assess our universal net worth.

Motion passed to approve and accept Treasurer’s Report.

New Business:

Dianne Britton discussed status of board email.

Slate for next election was discussed. President John Wetzel begrudgingly says he would continue to serve as President for the next year in the absence of another willing candidate. Other members currently serving on the board agreed to continue in their ongoing capacities and Laura Goderick was approved as a member at large. Slate for the May election established.

John presented Booking Policies which he observed as a collection of all of our materials so that we could ratify it as a document.

This Policies and Parameters document was discussed and approved. Fred was assigned role of Parliamentarian. This document will be mentioned in the minutes but not available to the public.

Request made to add teacher/trainer to each of the dance schedule updates so that this information is available to the caller and to the dancers. Link to Facebook page was also suggested. Connie agreed to implement these changes.

Meeting date for next board meeting will be May 21. Motion was made to end meeting. Motion approved, meeting adjourned.


Respectfully submitted: Connie Robinette