Minutes of the COTMD Board meeting of January 12, 2016
Attending were:
Natalie Weston
John Wetzel
Dianne Britton
Virginia Winn
Connie Robinette
Fred Druseikis
Marguerite Frongillo
Victor Gascon
Gail Sullivan
Tim Piesch
The meeting was opened, and began by approving the minutes of the previous meeting (including one correction).
Virginia presented the treasurers report. We lost $66 at our most recent dance.
There were no new reimbursements.
The reports from our last dance were briefly reviewed.
The mailing list status was briefly reviewed, and is now up to date with two new entries handled.
Marguerite presented the current status of her booking efforts. The June band slot remains unfilled,
and is reserved with first right of refusal to Bob Buckingham (until the end of January).
Gail Sullivan agreed to serve on the board, and was voted in as a member at large.
The
board discussed the need to move forward with the creation of a
detailed mission statement, as distinct from the all inclusive
goals statement contained in our bylaws. It is not intended that the bylaws be modified, only that a more specific mission
statement be created. The board voted to establish a committee to perform this function. Fred Druseikis, Connie Robinette and
Marguerite Frongillo agreed to serve on this commitee.
The board also discussed the "Review/Update Vision" task from our previous meeting, and decided that this was best handled by
the same committee just established for creating our mission statement.
The "work in progress" item called "Summer 2016 Dances" was discussed at length. The board voted to do the following:
1. Have a "Techno Contra" dance in July.
2. Have a regular contra dance in August.
3. Implied but not stated outright was the following:
A. We are temporarily moving from 10 to 12 dances per year (essentially until further notice).
B. If an out of town band plays for the August dance, this may allow a
local band to play one additional engagement elsewhere
in the schedule.
The idea of sharing an afternoon dance with another dance group, such as the Columbia Swing group, was discussed briefly, and we
then
decided to table the matter for future discussion, with points already
discussed to be thought over and weighed for further
discussion at a future meeting of the board.
The Board went into executive session to discuss our budget, proposed capital expenditures and other issues. The board remained
in executive session until the meeting was adjourned.
NEW
BUSINESS The following items are carried forward from the last
meeting, and were not discussed at this meeting owing to lack
of time. So, the following may need to be on the next meeting agenda:
Tim suggested that we add links to dance videos to our website.
Poonam suggested that we post our dance events on other dance groups
Facebook pages (not limited to Contra groups). We already
cross-post with Lake Murray and Charleston, but we can expand to
include Swing and Ballroom dance organizations, and
perhaps even Meetup groups that we belong to.
Connie mentioned the related possibility of joining Midlands Gives with
other non profits, to garner some contributions and hopefully a lot of
attention.
The next meeting will be on March 8, 2016.
Meeting was adjourned.
Monday, February 15, 2016
Tuesday, December 1, 2015
Minutes 11/17/2015
Minutes of the COTMD Board meeting of November 17, 2015
Attending were:NEW BUSINESS
- Tim suggested that we add links to dance videos to our website.
- Poonam suggested that we post our dance events on other dance groups Facebook pages (not limited to Contra groups). We already cross-post with Lake Murray and Charleston, but we can expand to include Swing and Ballroom dance organizations, and perhaps even Meetup groups that we belong to.
- Connie mentioned the related possibility of joining Midlands Gives with other non profits, to garner some contributions and hopefully a lot of attention.
Wednesday, October 21, 2015
Minutes 10/20/2015
Meeting minutes, October 20, 2015
Attendees:
Fred Druseikis
Dianne Britton
John Wetzel
Tim Piesch
Virginia Winn
Connie Robinette
Marguerite Frongillo
---------------
Victor Gascon (by phone link)
Victor telephoned in, and called the meeting to order.
The meeting began by approving the previous minutes, as posted in draft form on the
Board blog/website.
The treasurer's report was presented. We lost roughly $270 at the September dance, and lost $111 dollars at the October dance. With those losses, plus a substantial donation by an anonymous donor, our available funds (cash+banked) now stand at $3,425. The treasurers report was approved.
Virginia mentioned that we are expecting a form from CDSS, and John said he had the form in his car, and would continue to recieve mail from CDSS until their database was updated to show Victor as the current point of contact.
Mailing list status was briefly discussed.
Marguerite reported on the booking situation. This developed into a discussion about the possibility of collaborating with neighboring contra organizations to bring a band called The Contrarians to our region and to our own dance.
The group voted to approve the posting of our booking policy and our Safety and Comfort policy (authored by Victor) on our website. Victor will post these policies sometime soon.
The issues of REVIEWING MISSION and REVIEWING VISION (from the agenda for this meeting)
have been set aside to be dealt with at a future meeting, owing to difficulties with telephone conferencing at this meeting.
For the same reason, the issue of having a live band and doing a techno contra for the two dances we anticipate having next summer was set aside, to be handled at the next meeting. This also includes discussion of sharing an event with another dance group, such as the swing dancers.
The current possibilities for recruiting new board members, and the status of that effort, were discussed.
The pressing need to increase efforts to reach out to students was discussed in detail.
The fact that there was no pricing information available on recent iterations of our website presence, and that some folks were confused about whether we were still even collecting required ticket money at dances, was discussed. We decided it was important for "somebody" (this probably means all of us) to make sure that pricing information is always present and easily findable on any websites, posters, documents etc. This probably resulted from taking down the pricing info during the "donations only" summer dances, and then forgetting to put them back up. We discussed the need to make it VERY CLEAR that such arrangements are temporary, if we use them again in the future.
The urgent need to have another meeting to discuss items passed over in this one was discussed. We decided to have our next meeting on November 17th, 2015
The meeting was adjourned.
Attendees:
Fred Druseikis
Dianne Britton
John Wetzel
Tim Piesch
Virginia Winn
Connie Robinette
Marguerite Frongillo
---------------
Victor Gascon (by phone link)
Victor telephoned in, and called the meeting to order.
The meeting began by approving the previous minutes, as posted in draft form on the
Board blog/website.
The treasurer's report was presented. We lost roughly $270 at the September dance, and lost $111 dollars at the October dance. With those losses, plus a substantial donation by an anonymous donor, our available funds (cash+banked) now stand at $3,425. The treasurers report was approved.
Virginia mentioned that we are expecting a form from CDSS, and John said he had the form in his car, and would continue to recieve mail from CDSS until their database was updated to show Victor as the current point of contact.
Mailing list status was briefly discussed.
Marguerite reported on the booking situation. This developed into a discussion about the possibility of collaborating with neighboring contra organizations to bring a band called The Contrarians to our region and to our own dance.
The group voted to approve the posting of our booking policy and our Safety and Comfort policy (authored by Victor) on our website. Victor will post these policies sometime soon.
The issues of REVIEWING MISSION and REVIEWING VISION (from the agenda for this meeting)
have been set aside to be dealt with at a future meeting, owing to difficulties with telephone conferencing at this meeting.
For the same reason, the issue of having a live band and doing a techno contra for the two dances we anticipate having next summer was set aside, to be handled at the next meeting. This also includes discussion of sharing an event with another dance group, such as the swing dancers.
The current possibilities for recruiting new board members, and the status of that effort, were discussed.
The pressing need to increase efforts to reach out to students was discussed in detail.
The fact that there was no pricing information available on recent iterations of our website presence, and that some folks were confused about whether we were still even collecting required ticket money at dances, was discussed. We decided it was important for "somebody" (this probably means all of us) to make sure that pricing information is always present and easily findable on any websites, posters, documents etc. This probably resulted from taking down the pricing info during the "donations only" summer dances, and then forgetting to put them back up. We discussed the need to make it VERY CLEAR that such arrangements are temporary, if we use them again in the future.
The urgent need to have another meeting to discuss items passed over in this one was discussed. We decided to have our next meeting on November 17th, 2015
The meeting was adjourned.
Subscribe to:
Posts (Atom)